Institition: Concordia University Irvine
Job Title: Head Coach Swimming & Diving
Position Description: The Head Coach is responsible for providing Christian leadership principles to a winning program within the framework of the mission of the University and the Intercollegiate Athletic Department. In addition, the head coach is to establish an environment in which student-athletes develop as well as mature spiritually, academically, socially and athletically with the purpose/goal of each performer and team reaching their maximum potential. The Head Coach will also embrace rules education and develop an environment where documenting rules compliance is a part of the culture. All activities of this position are to make a contribution to the fulfillment of the mission of the University and the Intercollegiate Athletic Department.
Report to the Athletic Director
Supervise assistant coaches, student-athletes, and student-employees
Confer with Athletic Department staff
Recommended by the Athletic Director in consultation with the Executive Vice President, Chief
Approved by the Executive Vice President, Chief Enrollment Officer / Executive Vice President,
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
RESPONSIBILITY A: To lead and develop the program within the framework of the mission of the University and the Intercollegiate Athletic Department.
Read and follow all provisions as outlined by the Policies and Procedures Manual of the University and the Intercollegiate Athletic Department. Respond to all administrative correspondence in the requested timeframe and attend all staff meetings.
Submit a projected yearly budget and stay within the budgeted allotments as set by the athletic director and Institution.
Know the rules and regulations of the applicable national governing body and conference to ensure compliance with departmental, University, conference and national policies.
Has knowledge of game rules and Conference/NCAA regulations and implements these rules on a consistent basis.
Within the framework of NCAA policies, recruit prospective student-athletes who are of the level necessary to be successful academically and athletically.
Ensure assistant coaches and student-athletes are positive Christian representatives of the University at all times.
Assigns assistant coaches specific duties, supervises the assignments, and completes proper evaluation at the end of season.
Promote unity within the Athletic Department by working in corporation together and by supporting all University personnel
RESPONSIBILITY B: To establish an environment in which student-athletes develop as well as grow spiritually, academically, socially and athletically.
Maintain the development and welfare of the student-athlete as the number one priority of the program.
Ensure academic success, focusing on classroom achievement and graduation requirements.
Provide leadership that promotes positive Christian attitudes and good sportsmanship with all student-athletes.
Work with student-athletes in a fair, understanding, tolerant, sympathetic, and patient manner.
Students will receive instruction and spiritual guidance that will lead to positive values, acceptable behavior, and self-discipline consistent with the philosophy of athletics. Motivate team for maximum performance by utilizing motivational philosophies that meet the needs of the students and that are consistent with the Athletic Program philosophy.
RESPONSIBILTIY C: To develop, establish, and maintain a winning program within the framework of the mission of the University and the Intercollegiate Athletic Department.
Display good sportsmanship in relationship with students, staff, officials and opponents as consistent with NCAA policies regarding the principle of sportsmanship and ethical conduct.
Maintain up-to-date information of sport regulations, rule changes, and NCAA policies.
Responsible for submission of yearly budget to Athletic Director and keep current on all team expenditures to ensure compliance with team budget.
Maintain and submit all required conference and NCAA lists, forms and records on time as instructed by Compliance Office.
Develops in each athlete a respect for University property and its care.
Works with the Athletic Director in setting goals and objectives for the Athletic Department. Acts in a wise and prudent manner when the Athletic Director is not available.
Assists in the recruitment and selection of staff personnel and in the development of roles and responsibilities.
Effectively manage time in a demanding work environment.
Adhere to all institutional, conference and NCAA by-laws and regulations.
Ensure the physical, emotional, and social welfare of student-athletes.
Establish and ensure a safe environment for student-athletes.
Understand and agree to abide by the mission of Athletics Department.
RESPONSIBILITY D: Perform all other duties and/or responsibilities as needed and/or as assigned by the athletic director and/or University administration.
Specific responsibilities include:
Review coaches' declaration of playing, practice seasons and schedules of contests.
Conduct team orientation before each sport's playing season.
Review all student-athlete NCAA Division II, conference, and institution's compliance forms, including the Drug Testing Consent Form and Student-Athlete Statement.
Assist with compilation and reporting of information for the Equity in Athletics Disclosure Act each year.
Coordinate the education of prospective student-athletes, enrolled student-athletes, coaches,
University personnel, and representative of Athletics interests with regard to NCAA Division II, conference and institutional rules.
Coordinate, prepare, and maintain NCAA Division II squad lists in conjunction with the Financial Aid
Monitor financial aid limits offered based on team budgets.
Serve as department liaison with the NCAA Division II Eligibility Center.
Receive final Eligibility Center eligibility decisions; place the decisions in student's Admission files, and notify the Department of Athletics when a final decision is rendered.
Coordinate student-athlete initial and continuing eligibility certification with the Faculty Athletics Representative (FAR) and Registrar; Share status with coaches.
Review and audit off-campus recruiting contact and evaluation requests.
Review academic transcripts and test scores to approve official visit requests.
Monitor the number of official visits provided in all sports.
Interpret NCAA Division II rules for coaches and staff.
Monitor permissible recruiting materials in accordance with NCAA Division II Bylaws.
Secure the release for potential transfer students and facilitate the release of student-athletes seeking to transfer, in consultation with the Head Coach and Athletic Director.
Review, audit, and file monthly practice/competition logs.
Maintain participation records and determine seasons of competition utilized by student-athletes.
Identify potential NCAA Division II rules violations and report them to the Athletic Director and FAR.
Assist in investigations of reported secondary NCAA Division II rule violations.
Review summer regulations regarding Athletics participation, camps and employment for coaches and student-athletes.
Coordinate the Institutional Letter of Intent program for athletes.
Coordinate the release of Institutional Letter of Intent signees with Director of Athletic
Communicate with Financial Aid and Admissions.
Monitor outside scholarships with the Financial Aid Office.
Coordinate the process of initial and annual renewal, reduction, cancellation, or non-renewal of athletic grants-in-aid with the Financial Aid Office.
Serve as department liaison with Admissions, Financial Aid, and the Registrar's Office and the FAR.
Serve as member of the Institutional Compliance Committee.
Serve as an ex-officio member of the Athletics Advisory Committee.
Coordinate all NCAA Division II appeals.
Monitor employment of student-athletes according to NCAA Division II Bylaws.
Assist Financial Aid in determining student-athletes' eligibility status for the NCAA Division II Special Assistance Fund.
Serve as an advisor to the Student-Athlete Advisory Committee (SAAC).
Monitor compliance with NCAA Division II Bylaws regarding complimentary admissions to athletics events.
Oversee compliance with NCAA Division II Bylaws regarding summer camps.
SUPERVISORY RESPONSIBILITIES: Directly supervises Athletic Assistant coaches and other Athletic leaders. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
OTHER SKILLS AND ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of coaching methods.
Ability to travel and work weekends.
Knowledge and have the responsibility for adherence of all assistant coaches to all Conference and NCAA rules and bylaws.
Able to be a positive representative of the University at all times.
Ability to read and write at a level appropriate to the duties of the position.
Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
Ability to effectively arrange home and away contests according to conference and NCAA requirements and submit travel paperwork and NCAA pass lists on time.
EDUCATION and/or EXPERIENCE: Bachelor's degree from four-year college or university; and one to two years related experience and training; or equivalent combination of education and experience. Secondary level athletic experience preferred. Previous coaching experience at high school or NCAA level preferred.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. While performing the duties of this job the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is frequently exposed to wet and/or humid conditions and moving mechanical parts. The employee is occasionally exposed to high, precarious places. The noise level in the work environment could be moderate to loud.
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