History

FOUNDED in 1922, the College Swimming Coaches Association of America, Inc. (CSCAA), is the nation’s first professional coaching association for intercollegiate athletics.

In 1933, the CSCAA initiated the College Swim Coaches Forum in Fort Lauderdale, Florida. Coaches and athletes met during their Winter Break to train and exchange ideas and techniques. The Forum will celebrate 75 continuous years in December 2008.

The “Spring Break” phenomenon, as it is known today, grew directly as a result of the Forum. After the NCAA swimming and diving season ended, the athletes returned to Ft. Lauderdale with their friends during their spring break. The phenomenon – a direct consequence of the Forum’s growth in popularity – grew quickly into the college rite of passage we know today.

Initially, the College Coaches Forum organized and directed the national collegiate championships, developed rules and eventually became an integral part of the administration of college competition.

In 1964, the College Coaches Forum decided that swimming needed a shrine to honor the greatest athletes and coaches in the aquatic sports. A committee was established and that very year the Swimming Hall of Fame was established under the leadership of Buck Dawson, the Hall’s first Executive Director.

In 1968, the international governing body for aquatic sports, FINA – Federation Internationale de Natation Amateur – authorized the Swimming Hall of Fame to become the official International Swimming Hall of Fame (ISHOF).

Sixteen years later, the Women’s Swim Coaches Association of America merged with the CSCAA to complete the formation of the CSCAA’s modern structure.

In 1995, the CSCAA began a certification program for college swimming officials. That program eventually gave birth to the College Swimming Officials Association (CSOA), which remained a part of the CSCAA until 2008, when it was granted its independence.

Presently, the CSCAA boasts more than 2,000 member coaches and assistant coaches, recognizes All-American swimmers and divers, NCAA record-breakers and Scholar All-America athletes and teams as well as outstanding coaches and contributors, and helps oversee the welfare of collegiate swimming and diving.

We work in close partnership with USA Swimming and the American Swimming Coaches Association on Preserving, Protecting, and Expanding collegiate swimming opportunities believing that those experiences enhance educational outcomes, provide access to college, as well as being a vital component of our international success.


Organization Bylaws

FOUNDED IN 1922

A NON-PROFIT ASSOCIATION INCORPORATED ORDER THE LAWS OF THE STATE OF FLORIDA

CHARTERED SEPTEMBER 14, 1967
AMENDED DECEMBER 27, 1968
AMENDED DECEMBER 14 1977
AMENDED JANUARY 3, 1982
AMENDED SEPTEMBER 10, 1986
AMENDED SEPTEMBER 7, 1988
AMENDED NOVEMBER 30, 1992
AMENDED SEPTEMBER 1, 1994
AMENDED 18 MAY 1999
AMENDED 20 MAY 2002
AMENDED MAY 2004
AMENDED 21 MAY 2005
AMENDED 21 MAY 2010
AMENDED 18 MAY 2012
AMENDED 16 MAY 2013
AMENDED 3 MAY 2016

Article I: Name

The name of the corporation is COLLEGE SWIMMING COACHES ASSOCIATION OF AMERICA, INCORPORATED.
DBA: College Swimming and Diving Coaches Association of America

Article II: Offices of the Corporation

Section 1: Principle office. The principle office of the corporation for the transaction of the activities and affairs of the Corporation is located at 4640 Leonard Parkway, Richmond, VA 23227
Section 2: Change of Address. The Board of Directors (Board) of the Corporation may change the principal office of the Corporation from one location to another. Any change of location of the principal office shall be noted by the Secretary of the Board on the Bylaws opposite the Section, or the Section may be amended to state the new location.
Section 3: Other Offices. The Board may at any time establish branch or subordinate offices at any place or places where the Corporation is qualified to conduct its activities.

Article III: Purpose

The mission of the corporation shall be to promote collegiate swimming and diving and provide educational, professional and competitive services and opportunities to the membership; and to those generally interested in collegiate aquatic activities.

Article IV: Membership

Section 1.
a. Anyone who is actively coaching swimming and/or diving on the collegiate level shall be eligible for active membership.
b. The Corporation shall consist of Active Members, Life Members, Honorary Members and Associate Members.
Section 2. Yearly dues for Active Members shall be determined by action of the Board of Directors and shall be payable to the Treasurer. The annual dues period begins July 1 of each year.
Section 3. Honorary Memberships may be conferred upon any person who has made a major contribution to swimming and /or diving or aquatics in general, upon approval by the president with advice and consent of board.
Sections 4.
a. A Life Membership may be conferred upon the Active Member who has coached for at least 25 years at the collegiate level, been a bona fide CSCAA member for 25 years and has retired from coaching.
b. Life members will pay a $25.00 annual membership fee. This entitles the Life Member to receive all mailings, and register for any meetings/clinics of the Corporation as an ex- officio member at current member fees.
Section 5. Associate Memberships may be offered to outstanding swimming personalities, educators, swimming patrons and other people who are interested in supporting the objectives of the Association. Associate Members shall have no voting privileges but may register for and attend all of the functions of the Association. Yearly dues shall be determined by action of the Board of Directors and shall be payable to the Treasurer.

Article V: Board of Directors

Section 1:Number. The activities and affairs of the Corporation shall be managed, and all corporate powers shall be exercised  by, or under the direction of, the Board. The authorized number of voting Directors shall not be greater than twelve (12) or less than one (1) until changed by amendment to these Bylaws duly adopted by the Board. The exact authorized number shall be set, within such upper limit, by resolution of the Board.
Section 2: Composition and Qualifications. The Board shall be composed of and elected as follows: President, President Elect, and one member from each of the NCAA divisions for men and women, and one at large representative who shall be elected by their respective constituents. Divisional Representatives may serve for three two-year terms. The immediate Past President of the Association and the Executive Director of the Association will be ex-officio members of the Board of Directors. Elections for Women’s Division Representatives and the President-Elect shall occur in even-numbered years. Elections for Men’s Divisional Representatives and the At-Large Representative shall occur in the odd-numbered years.
Section 3: Terms of Directors. The Divisional members shall be elected at the national convention. If a member resigns or doesn't accept the position, the board shall approve of a replacement at its discretion. The subsequent replacement of the appointed board member will follow the election procedures outlined in section 2 for re-election to an additional term.
Section 4: Resignation. Any Director on the Board may resign at any time by giving notice in writing to the President or Secretary of the Corporation and, unless otherwise indicated in the notice, such resignation shall be effective as of the date of the notice. Where a Director who has qualified for his or her position by reason of holding an office or position ceases to hold that position, that director shall be deemed to have resigned effective with the date upon which he or she ceases to hold the office or position in question.
Section 5: Responsibilities. The Board of Directors shall manage the general affairs of the Association, except as hereinafter specified. Such affairs shall consist of :
a. Fulfilling directives given to it by the membership at the annual meeting, meetings at respective championships, special meetings or mail vote:
b. Presentation of policy options to the membership at the annual meeting, special meetings or by mail vote for adoption or ratification:
c. Attending the annual meeting and the appropriate national swimming and diving championship:
d. Chairing appropriate committees and actively helping in the solicitation of sponsorships:
e. Acting for the Corporation between annual meetings:
f. Maintenance of an active program throughout the year:
g. Provide recommendations to the membership of potential Board members based on demonstrated service to the Association.

Article VI: Meetings

Section 1:The Corporation and its Board of Directors shall hold one Annual Meeting at the National Convention at a site and time selected by the President with the approval of the Board of Directors. The Board of Directors may call special meetings as deemed necessary. Directors may call teleconferences with one-week notice to members for a full board meeting, and 3 day notice to executive board members for an executive board meeting, as deemed necessary.
Section 2:The board of directors shall have one teleconference in the month of October and one teleconference in either the month of January or February at a time determined by the President and Executive Director.
Section 3:A meeting at each Collegiate National Championship will be run by the respective Divisional Representative Member responsible for that championship. The business and services of the Association and a review of the minutes of the annual meeting may be discussed.
Section 4:Special meetings of the Association or the Board of Directors may be called by the President upon authorization by the Board of Directors, with proper notice as listed in Article VI, Section 1.
Section 5:The Secretary shall notify all members by posting the information to the Association’s website of any meetings of the Association and approved minutes of all such meetings.
Section 6:The President and Executive Director shall prepare an agenda for all meetings of the Board of Directors, Annual Meetings, and special meetings. The agenda shall show the time and place of the meeting and shall be made available prior to the meeting.

Article VII: Quorum

A. To conduct business at the national convention a quorum shall consist of those present and voting. A member may send in his/her vote on all issues to be discussed at the annual meeting.
B. A quorum of the Board of Directors shall consist of at least a simple majority of its members. If necessary, the immediate Past President may substitute for an absent Board member in order to achieve a quorum.

Article VIII: Committees

Section 1. Committees shall be designated as the Executive Committee, President's Committee, standing committees and joint committees.
Section 2. The Executive Committee shall be constituted by the Officers of the Corporation and shall be empowered to conduct the affairs of the Corporation between meetings of the entire Board of Directors.
Section 3. President's Committees shall be appointed by the President and shall expire with his/her term of office as President.
Section 4. Membership on a Continuing Committee shall be by appointment by the President when a vacancy occurs. A Continuing Committee is one whose assignment extends beyond the term of office for which the President is elected. Specific projects or problems may be assigned to a Continuing Committee. Such committees shall continue until discharged by official action of the Board of Directors, or official action of the membership at the annual meeting or by mail vote.
Section 5. Standing Committee members shall  may be appointed by the President or his/her delegates. A Standing Committee is assigned a given task which may extend indefinitely. Standing Committees presently functioning are:
a. All-American Team
b. Top Times/Top Teams
c. Awards
d. Scholar All-American Awards
e. Membership
f. Records
g. Education/Clinic
h. Publicity/Poolside/Media
i. Nominations
Section 6. Joint Committees shall  may be authorized and appointed by the President or his/her delegate. A Joint Committee is one that deals with a specific project or problem in cooperative relationships with one or more outside associations or organizations. The following Joint Committees are currently functioning:
a. Long-Range Planning/NCAA Legislation
b. Forum
c. Save our Sport
d. Media
Section 7. All committee chairpersons shall submit a written report to the President and the Secretary by April 1st of each year. These reports will be shared with the membership on the Association website and reported on at the annual meeting.
Section 8. Each committee shall keep a file of its actions. This file shall be maintained by the chairperson of the committee and shall be passed on the each succeeding chairperson. Copies of all actions taken by the committee will be provided to the President of the Association as well as the Executive Director of the Association to insure continuity and reduce replication.

Article IX: Officers and Their Duties:

Section 1. The Officers of the Corporation shall be the President; the President-Elect; the Secretary and the Treasurer.
Section 2: The President
a. Shall preside over the entire Association and its meetings:
b. Shall appoint committees and committee chairpersons:
c. Shall keep the Officers of the Association informed regarding all new business:
d. Shall receive travel expenses (coach airfare or mileage, hotel accommodations) for all meetings of the Association and for appropriate meetings of the NCAA.
Section 3. The President-Elect
a. Shall act as chair of the Bylaws Committee and provide updates on an annual basis:
b. Shall organize and administer the annual membership campaign:
c. Shall fulfill the duties and responsibilities as directed by the President and shall
conduct all meetings in the absence of the President: and
d. Shall receive travel expenses (coach airfare or mileage, hotel accommodations) for all meetings of the Association and for appropriate meetings of the NCAA.
Section 4. The Secretary.
a. Shall organize, print and post all minutes and other authorized mailings to the
membership.
b. Shall attend and keep minutes for all meetings of the Association. A written and accurate account of all meetings shall be sent to the President within ten (10) working days of the meeting.
c. Shall keep records and administer all award functions of the Association; and
d. Shall receive travel expenses (coach airfare or mileage, hotel accommodations)
for all meetings of the Association..
Section 5: The Treasurer
a. Shall work with a bookkeeper, CPA and Executive Director to maintain all financial records and collections. Oversee the payment of all approved bills, and present an annual financial statement and a proposed budget, and apply for all appropriate NCAA grants and assist bookkeeper and Executive Director in overseeing all necessary tax information:
b. Shall be bonded by the Association to an appropriate amount to be determined and approved by the Board of Directors:
c. Shall received travel expenses (coach airfare and or mileage, hotel accommodations) for all meetings of the Association.
Section 6. The Executive Director.
a. Shall seek and coordinate financial sponsorship solicitation for the Association and its programs and shall receive a percentage of all such sponsorships to be determined by the Executive Committee:
b. Shall be responsible for the day-to-day operations and management of the Association and work with a CPA, bookkeeper and Treasurer to maintain all records, collect membership dues, pay all approved bills, present an annual financial statement and a proposed budget to the Board of Directors. Apply for appropriate NCAA Grants and assist in the preparation of all necessary tax information.
c. Shall receive travel expenses (coach airfare and or mileage, hotel accommodations and per diem) for all meetings of the Association and for the appropriate meetings of the NCAA and USA Swimming
d. Shall have all medical/insurance costs paid for.
e. The Executive Director shall be hired, not elected. The selection shall be made by the Executive Committee and approved by the Board.
f. The Executive Director is a non-voting member of the Board of Directors.
g. Shall be bonded by the Association to an appropriate amount to be determined by the Board of Directors.
Section 7. Board members (Responsibilities)

Article X: Election and Appointment of Officers

Section 1: The President will be elected by the general membership at the annual meeting. The Presidency will consist of a two-year term as President-Elect, followed by a two-year term as President. Upon completion of the two-year term as President the individual shall serve two years as Immediate Past President as outline in Article V, Section 2.
Section 2: The Secretary and the Treasurer shall be selected by the Board of Directors annually and submitted to the membership at the National Convention for approval.

Article XI: Awards

The following awards are to be administered by the Secretary of the Corporation:
Section 1:Collegiate and Scholastic Swimming Trophy. In 1957 the College Swimming Coaches of America became the recipient and administrator of the Collegiate and Scholastic Swimming Trophy through an anonymous donor. The National Collegiate and Scholastic Swimming Trophy, is the highest award of its kind in the United States. It is presented to an individual or organization for having contributed in an outstanding way to swimming as a competitive sport and healthful recreational activity at schools and colleges.
This trophy is awarded annually under the following rules:

a. The recipient must be a current or past collegiate coach
a. Each March the Secretary of the Association will advise the membership to submit nominations for this award to the Executive Committee. The Committee will reduce the suggested nominations to three candidates. The Secretary will mail ballots to the membership, and the results will be kept confidential until the time of the annual banquet.
b. The winner will receive an inscribed plaque at the annual banquet.
c. The trophy shall be permanently displayed at the International Swimming Hall of Fame in Ft. Lauderdale, Florida.
d. An individual may only be recognized with this award only once

Section 2:The Richard E. Steadman Award.
Richard E. Steadman was a former President of the CSCAA and was active in the College Forum for over 50 years. He was a leader in the International Swimming Hall of Fame and received its highest honor winning the Collegiate Swimming Trophy in 1961. Richard E. Steadman demonstrated a caring and loving relationship for his fellow coaches and athletes, which he maintained throughout his career. The Richard E. Steadman award is conferred annually to a swimming or diving coach in high school, club, or university ranks who, in the opinion of the International Swimming Hall of Fame, Inc. the CSCAA Forum, and the CSCAA, has done the most to spread happiness in Coach Steadman’s beloved sport of swimming and diving.
a. Each March the Secretary of the Association will advise the membership to submit nominations for this award to the Executive Committee. The Executive Committee will select a recipient.
b. The winner will receive an inscribed plaque at the annual banquet.
Section 3:The Charles McCaffree Award.
Presented annually to an individual linked to collegiate aquatic sport who has achieved outstanding success in life and has contributed greatly to society and, or aquatics.
a. Each March the secretary of the Association will advise the membership to submit nominations for this award to the Executive Committee. The Executive Committee will select the recipient.
b. The winner will receive an inscribed plaque at the annual banquet.
Section 4: The Benjamin Franklin Award
Awarded to the individual, or organization, whose efforts best promote the integrity and enhancement of the student-athlete ideal.
a. Each March the secretary of the Association will advise members of the Board of Directors to submit nominations for this award to the Executive Committee. The Executive Committee will select the recipient.
b. The winner will receive an inscribed plaque at the annual banquet.
Section 5: The Speedo Lifetime Achievement Award
Awarded to the individual whose efforts best exemplify the integrity and ideals of collegiate swimming and who has achieved significant success in the sport while still imparting the educational and character building qualities of the collegiate swimming experience.
a. Each March the secretary of the Association will advise members of the Board of Directors to submit nominations for this award to the Executive Committee. The Executive Committee will select the recipient.
b. The winner will receive an inscribed plaque at the annual banquet.
Section 6:The Association will present annually at a site and time to be determined by the President with the approval of the Board of Directors, awards to those member coaches who have coached actively on the collegiate level for 15, 20, 25, 40 and 50 years or any other interval as determined by the Board of Directors, subject to the following requirement:
a. Candidates for the 15, 20, 25, 40 and 50-year awards and beyond shall have coached the full number of years on the collegiate level and have a concurrent paid membership of this organization for the respective years.
b. To be eligible for any Association award, the candidate must have his/her dues paid up to date.
c. The type of award shall be determined by the Board of Directors.
Section 7:The Coaches of the Year, Swimmers of the Year and Divers of the Year awards shall be administered by the Board of Directors and its Secretary.
Section 8: Special awards may be given for any worthy causes at the discretion of the Board of Directors.
Section 9: All-America Certificates shall be awarded annually to the athletes of member coaches in all three NCAA divisions and in the NAIA. These awards shall be supervised by the Chair of the All-American Committee. Executive Director or his or her designee
Section 10: Scholar All-America certificates shall be awarded once per semester for teams, and following the Spring semester for individuals in all three NCAA divisions and in the NAIA. These awards shall be supervised by the Chair of the Scholar All-America Committee. Executive Director or his or her designee
Section 11: Record Certificates will be issued annually by the Chairman of the Records Committee.  Record applications are available on the CSCAA website
Section 12: No award under the control of the Association will be made to any non member coach without the approval of the Board of Directors.